It is that time of the year for Units within our Council to Recharter. While I have gone through the process while I was a Cubmaster, I physically have never be in charge of it for a Unit. All I had to do is sign paperwork and someone else turned it in.
Now, I am the head guy for the District and have taken the bull by the horns. Since I took over in late Febuary of this year, I have learned a lot. I have also created a vision of not being second to dead last within the Council. Note that there are 18 Districts and including Sea Scouts and the Community Units. Yeah, dead last.
What I also experinced was sitting on an Eagle Board of Review, signing off on the now Eagle Scout on both his book and Council paperwork only to find that his Unit was not posted and Chartered. While it got resolved very quickly, I vowed for that to not happen again.
With the help of a neighboring District Commissioner I created a set of requirements and policies that will help our District process Charters. Below are some of the ideas.
PRINT your completed charter- 2 copies is good, 1 for District (Me), 1 for units reference that they really did it (you know computer glitches) I expect to see
- All the pages of your charter (even blank ones) with sig if you didn’t do the electronic signature
- Annual charter agreement (1 page) with sig of CR and Executive officer (lines 1 & 3 signed)- one per ward, so not both pack and troop have to bring this.
- Any ypt you are having issues with showing up of reports
- Cubs- training doc for DL or CM (you can do a screen shot of member manager tool in my.scouting.org by organization list)
- Any new apps required- youth or adult (include disclosure and YPT for adults)
- $ for boys life
- JTE scorecard filled out
While the BSA has updated the Recharter System and what I can see thus far, it is a vast improvement. Couple this and the Online Registration it has improved. There are issues, but we are wading through them.
The District has 121 units. 34 of them are dropping due to the LDS choice of dropping their Team and Crews. That will get us to 87 units. Thus far 34 units have already logged in with four already submitted. All but 8 units have their Recharter Codes. I started handing them out on the September Roundtable.
For those outside of Cascade Pacific Council, we have adopted an Annual YPT and that all Cubscout Direct Contact positions be fully trained for their position. Our Area has adopted the Annual YPT several years ago. As it helps cut down units not re-chartering and keeping YPT current. The Training Mandate came in 2015. The Troop version has not yet been announced, but I know it is coming.